Privacy Policy

Introduction

orbitlons B.V. ("orbitlons", "we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website orbitlons.world or use our corporate advisory services. Please read this privacy policy carefully to understand our views and practices regarding your personal data and how we will treat it.

Data Controller Information

orbitlons B.V. is the data controller for the purposes of the General Data Protection Regulation (GDPR) and other applicable data protection laws. Our contact details are as follows:

Data We Collect

The data we collect from you may include the following categories of personal information:

Information You Provide to Us

We collect personal data that you voluntarily provide to us when you contact us, request our services, or interact with our website. This data collection includes:

• Contact information (name, email address, phone number, postal address)
• Company information (company name, position, industry)
• Communication content (messages, enquiries, service requests)
• Professional information relevant to our advisory services
• Any other information you choose to provide

Information Collected Automatically

When you visit our website, we may automatically collect certain information about your device and usage patterns:

• IP address and location data
• Browser type and version
• Operating system
• Pages visited and time spent on our website
• Referral sources
• Cookie and tracking technology information

How We Use Your Information

We use the information we collect for various purposes, including how we use your information to provide and improve our services. Our use of your data is based on the following legal grounds under GDPR:

Legitimate Business Interests

• Providing corporate advisory services and responding to your enquiries
• Managing our business relationship with you
• Improving our website and services
• Marketing our services (where we have a legitimate interest)
• Preventing fraud and ensuring website security

Contractual Necessity

• Delivering the corporate advisory services you have requested
• Processing payments and managing billing
• Communicating about service delivery and updates

Legal Compliance

• Complying with legal obligations under Dutch and EU law
• Maintaining records as required by corporate regulations
• Responding to legal requests and regulatory requirements

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

• Service Providers: We may share your information with trusted third-party service providers who assist us in operating our website and conducting our business
• Legal Requirements: We may disclose your information when required by law or to protect our rights, property, or safety
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction
• Professional Advisors: We may share information with lawyers, accountants, and other professional advisors as necessary for business operations

International Data Transfers

We primarily process your personal data within the European Economic Area (EEA). If we transfer your data outside the EEA, we will ensure appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission or adequacy decisions.

Data Retention

We retain your personal information for as long as necessary to fulfil the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. Our data retention practices include:

• Contact Information: Retained for up to 7 years after last contact for business relationship management
• Service Records: Retained for up to 10 years as required by Dutch corporate law
• Website Analytics: Retained for up to 26 months for website improvement purposes
• Marketing Communications: Retained until you opt out or withdraw consent

Your Rights

Under the GDPR and Dutch data protection law, you have several rights regarding your personal data. Your rights include:

• Right of Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data in certain circumstances
• Right to Restrict Processing: Request limitation of how we process your data
• Right to Data Portability: Request transfer of your data to another organisation
• Right to Object: Object to processing based on legitimate interests or for marketing purposes
• Right to Withdraw Consent: Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the contact information provided below. We will respond to your request within one month, or inform you if we need additional time.

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyse website usage. For detailed information about our use of cookies, please refer to our Cookie Policy.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, regular security assessments, and staff training on data protection principles.

Children's Privacy

Our services are not directed to individuals under the age of 16, and we do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions about this Privacy Policy, wish to exercise your rights, or need to contact us regarding data protection matters, please contact us using the following information:

Supervisory Authority

If you believe we have not addressed your concerns adequately, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or your local supervisory authority in the EU.